--- title: Are You Breaking Job Listing Laws? description: Ensure compliance with job posting laws to avoid hefty fines by creating inclusive job listings and using an Applicant Tracking System (ATS). image: https://www.megapayusa.com/hubfs/Canva%20images/Canva%20Design%20DAFpTYkL53E.png --- [![Megapay](https://www.megapayusa.com/hubfs/raw_assets/public/Megapay/images/logo-1.svg) ![Megapay](https://www.megapayusa.com/hubfs/raw_assets/public/Megapay/images/logo-white.svg)](https://www.megapayusa.com/) [How We’re Different](https://www.megapayusa.com/how-we-are-different) Payroll + More ## Feature-rich software. Stress-free services. A full suite of payroll, timekeeping, and Human Resources tools and services helps your business run – and grow. ![](https://www.megapayusa.com/hubfs/raw_assets/public/Megapay/images/service-menu.png) [Meet the platform.](https://www.megapayusa.com/platform) Harness the power of our cloud-based, fully integrated platform, customized to 10+ industries ![](https://www.megapayusa.com/hubfs/raw_assets/public/Megapay/images/service-menu-icon-3.svg) [Payroll](https://www.megapayusa.com/payroll) [Pay Options](https://www.megapayusa.com/payroll#payroll-pay-options) [Reporting](https://www.megapayusa.com/payroll#payroll-reporting-tracking) [Tracking](https://www.megapayusa.com/payroll#payroll-reporting-tracking) [Financing](https://www.megapayusa.com/payroll#payroll-financing) [Compliance](https://www.megapayusa.com/payroll#payroll-compliance) [Deductions](https://www.megapayusa.com/payroll#payroll-additional-services) [Workers Comp](https://www.megapayusa.com/payroll#payroll-additional-services) ![](https://www.megapayusa.com/hubfs/raw_assets/public/Megapay/images/service-menu-icon-2.svg) [Timekeeping](https://www.megapayusa.com/timekeeping) [Scheduling](https://www.megapayusa.com/timekeeping#timekeeping-scheduling) [Tracking](https://www.megapayusa.com/timekeeping#timekeeping-tracking) [Compliance](https://www.megapayusa.com/timekeeping#timekeeping-compliance) [Devices](https://www.megapayusa.com/timekeeping#timekeeping-devices) ![](https://www.megapayusa.com/hubfs/raw_assets/public/Megapay/images/service-menu-icon-1.svg) [Human Resources](https://www.megapayusa.com/hr) [Onboarding](https://www.megapayusa.com/hr#hr-onboarding) [Compliance](https://www.megapayusa.com/hr#hr-compliance) [Benefits](https://www.megapayusa.com/hr#hr-benefits) [Pricing](https://www.megapayusa.com/pricing) [Become a Partner](https://www.megapayusa.com/partners) Resources ## Resources for growing companies. A suite of videos, tools, and templates for you and your people. ![](https://www.megapayusa.com/hubfs/raw_assets/public/Megapay/images/resources-menu-icon-2.svg) [Video Library](https://www.megapayusa.com/videos) Learn the ins and outs of the Megapay platform - and get it all done even faster. ![](https://www.megapayusa.com/hubfs/raw_assets/public/Megapay/images/resources-menu-icon-3.svg) [HR Tools](https://megapayusa.portal.zywave.com/) HR videos, customizable handbook templates, onboarding & offboarding forms, and more. [Human Resources NEW](https://www.megapayusa.com/human-resources) [News](https://www.megapayusa.com/the-mega-pulse) Client Login ## Select an account to log in. Payroll [Payroll (new)](https://megapayusa.evolutionpayroll.com/hcm/#/) [Payroll (old)](https://secure.netlinksolution.com/nextgen/?firm=404480) [Payroll + HR](https://megapayusa.evolutionadvancedhr.com/Secure/Home.aspx) [For Employees](https://megapayusa.evolutionpayroll.com/ess#/login) Swipeclock [For Employers](https://megapayusa.payrollservers.us/pg/login.aspx) [For Employees](https://clock.payrollservers.us/#/clock/web/login) HR Support [HR Live Support](https://www.megapayusa.com/human-resources) [HR 360](https://www.megapayusa.com/hr) [Contact Sales](https://www.megapayusa.com/contact) [Home](https://www.megapayusa.com/) [How We’re Different](https://www.megapayusa.com/how-we-are-different) Payroll + More ## Feature-rich software. Stress-free services. A full suite of payroll, timekeeping, and Human Resources tools and services helps your business run – and grow. ![](https://www.megapayusa.com/hubfs/raw_assets/public/Megapay/images/service-menu-icon-1.svg) [Payroll](https://www.megapayusa.com/payroll) [Pay Options](https://www.megapayusa.com/payroll#payroll-pay-options) [Reporting](https://www.megapayusa.com/payroll#payroll-reporting-tracking) [Tracking](https://www.megapayusa.com/payroll#payroll-reporting-tracking) [Financing](https://www.megapayusa.com/payroll#payroll-financing) [Compliance](https://www.megapayusa.com/payroll#payroll-compliance) [Deductions](https://www.megapayusa.com/payroll#payroll-additional-services) [Workers Comp](https://www.megapayusa.com/payroll#payroll-additional-services) ![](https://www.megapayusa.com/hubfs/raw_assets/public/Megapay/images/service-menu-icon-2.svg) [Timekeeping](https://www.megapayusa.com/timekeeping) [Scheduling](https://www.megapayusa.com/timekeeping#timekeeping-scheduling) [Tracking](https://www.megapayusa.com/timekeeping#timekeeping-tracking) [Compliance](https://www.megapayusa.com/timekeeping#timekeeping-compliance) [Devices](https://www.megapayusa.com/timekeeping#timekeeping-devices) ![](https://www.megapayusa.com/hubfs/raw_assets/public/Megapay/images/service-menu-icon-3.svg) [Human Resources](https://www.megapayusa.com/hr) [Onboarding](https://www.megapayusa.com/hr#hr-onboarding) [Compliance](https://www.megapayusa.com/hr#hr-compliance) [Benefits](https://www.megapayusa.com/hr#hr-benefits) ![](https://www.megapayusa.com/hubfs/raw_assets/public/Megapay/images/service-menu.png) [Meet the platform.](https://www.megapayusa.com/platform) Harness the power of our cloud-based, fully integrated platform, customized to 10+ industries [Pricing](https://www.megapayusa.com/pricing) [Become a Partner](https://www.megapayusa.com/partners) Resources ## Resources for growing companies. A suite of videos, tools, and templates for you and your people. ![](https://www.megapayusa.com/hubfs/raw_assets/public/Megapay/images/resources-menu-icon-2.svg) [Video Library](https://www.megapayusa.com/videos) Learn the ins and outs of the Megapay platform - and get it all done even faster. ![](https://www.megapayusa.com/hubfs/raw_assets/public/Megapay/images/resources-menu-icon-3.svg) [HR Tools](https://megapayusa.portal.zywave.com/) HR videos, customizable handbook templates, onboarding & offboarding forms, and more. [Human Resources NEW](https://www.megapayusa.com/human-resources) [news](https://www.megapayusa.com/the-mega-pulse) client login ## Select an account to log in. Payroll [Payroll (new)](https://megapayusa.evolutionpayroll.com/hcm/#/) [Payroll (old)](https://secure.netlinksolution.com/nextgen/?firm=404480) [Payroll + HR](https://megapayusa.evolutionadvancedhr.com/Secure/Home.aspx) [For Employees](https://megapayusa.evolutionpayroll.com/ess#/login) Swipeclock [For Employers](https://megapayusa.payrollservers.us/pg/login.aspx) [For Employees](https://clock.payrollservers.us/#/clock/web/login) HR Support [HR Live Support](https://www.megapayusa.com/human-resources) [HR 360](https://www.megapayusa.com/hr) [contact sales](https://www.megapayusa.com/contact) [![Megapay](https://www.megapayusa.com/hubfs/raw_assets/public/Megapay/images/logo-footer.svg)](https://www.megapayusa.com/) Payroll, personally™ Megapay is an all-in-one customizable payroll, timekeeping and HR software that offers built-in support from dedicated personal payroll experts. About Megapay [Home](https://www.megapayusa.com/) [How We're Different](https://www.megapayusa.com/how-we-are-different) [For Partners](https://www.megapayusa.com/partners) [Pricing](https://www.megapayusa.com/pricing) [Contact](https://www.megapayusa.com/contact) Explore Platform [Payroll](https://www.megapayusa.com/payroll) [Timekeeping](https://www.megapayusa.com/timekeeping) [Human Resources](https://www.megapayusa.com/hr) [Premium HR Tools](https://www.megapayusa.com/hr360) Resources [HR 360](https://www.megapayusa.com/hr360) Contact us [Call us! 855 634 2729](tel:8556342729) [hello@megapayusa.com](mailto:hello@megapayusa.com) [25 Robert Pitt Dr | Ste #218 Monsey, NY 10952](https://goo.gl/maps/whjTESbpgrTTxLNL6) Follow us Copyright Megapay Inc. All Rights Reserved. [< Return to the blog](https://www.megapayusa.com/blog/all) ![](https://www.megapayusa.com/hubfs/Canva%20images/Canva%20Design%20DAFpTYkL53E.png) [Federal](https://www.megapayusa.com/blog/tag/federal) [HR](https://www.megapayusa.com/blog/tag/hr) [State](https://www.megapayusa.com/blog/tag/state) # Are You Breaking Job Listing Laws? "Up to a $50,000 fine." That’s what your business could face if you are caught breaking a job posting law.  Job postings are essential for finding and hiring talented people to join your team. Not only do you need to make sure your postings stand out to potential candidates, it’s also important that you are staying compliant to federal, state, and local laws.  About 25% of businesses are currently unintentionally breaking job posting laws. MegaPay wants to help make sure you are not part of that statistic. ## Creating Job Listings **Job Description** When you’re writing a job listing, avoid writing about the type of applicant you are looking for. You should instead aim to focus on the essential job functions, skills, and credentials required for the position. This will help you stay away from discriminating language. Gender specific terms and age requirements should not be included.    **Laws & Regulations** Get familiar with the laws and regulations in your jurisdiction. [Federal regulations](https://www.shrm.org/ResourcesAndTools/legal-and-compliance/employment-law/Documents/Federal%20Posting%20Requirements.pdf) protect against discrimination against age, race, color, religion, and gender. So you should include an [Equal Employment Opportunity (EEO)](https://blog.ongig.com/diversity-and-inclusion/eeo-statement-samples/) statement to show your commitment to prohibit discrimination at your company.  However, job posting laws could be different across federal, state, and local laws, so it’s important to double check with your local government. For example, New York City has passed a [pay transparency law](https://news.bloomberglaw.com/daily-labor-report/pay-transparency-in-new-york-city-new-job-posting-law-explained) where you must include an hourly pay or annual salary amount on your job listings. This is also the case in [Westchester County](https://www.proskauer.com/blog/westchester-county-ny-pay-transparency-law-takes-effect), but does not go into effect for New York State as a whole until September 17, 2023.   **Applicant Tracking System (ATS)** Using an ATS software can help you streamline the hiring process by making it easier to sort and screen through candidates that are a good fit for the role you’re looking to fill. You can then track the progress of candidates through the hiring process by scheduling interviews, sending offer letters, and managing feedback. At the same time, an ATS can make sure you are being legally compliant. ## **Conclusion** You can ensure your job postings comply with the law by writing inclusive job descriptions that are focused specifically on the job and requirements and leveraging an ATS. This is essential for effective and ethical hiring practices and can help you avoid legal risks, while attracting a diverse pool of candidates. MegaPay has a FREE HR portal where you can find and discover your state's laws. However, if you are interested in learning more about applicant tracking, [get in touch with MegaPay today!](https://www.megapayusa.com/contact) Related articles [Browse all articles](https://www.megapayusa.com/blog/all) [Federal](https://www.megapayusa.com/blog/tag/federal) [Payroll & Tax](https://www.megapayusa.com/blog/tag/payroll-tax) [HR](https://www.megapayusa.com/blog/tag/hr) ### Can I Hire an Employee Without a Social Security Number? Simply put, no. A person needs a Social... [Read more](https://www.megapayusa.com/blog/hire-employee-without-social-security-number) [Timekeeping](https://www.megapayusa.com/blog/tag/timekeeping) [State](https://www.megapayusa.com/blog/tag/state) ### New York’s Spread of Hours: What Employers Need to Know When managing a business in New York,... [Read more](https://www.megapayusa.com/blog/spread-of-hours) [Federal](https://www.megapayusa.com/blog/tag/federal) [Payroll & Tax](https://www.megapayusa.com/blog/tag/payroll-tax) [State](https://www.megapayusa.com/blog/tag/state) ### Get Tax Credits for Helping Employees With Childcare We recently recorded a conversation... [Read more](https://www.megapayusa.com/blog/get-tax-credits-for-helping-employees-with-childcare) [Browse all articles](https://www.megapayusa.com/blog) ![](https://www.megapayusa.com/hubfs/raw_assets/public/Megapay/images/line-blue.svg) ![](https://www.megapayusa.com/hubfs/raw_assets/public/Megapay/images/line-purple-2.svg) Sign up for Emails ## Get important payroll updates – written in plain English. Sign up [![Megapay](https://www.megapayusa.com/hubfs/raw_assets/public/Megapay/images/logo-footer.svg)](https://www.megapayusa.com/) Payroll, personally™ Megapay is an all-in-one customizable payroll, timekeeping and HR software that offers built-in support from dedicated personal payroll experts. About Megapay [Home](https://www.megapayusa.com/) [How We're Different](https://www.megapayusa.com/how-we-are-different) [For Partners](https://www.megapayusa.com/partners) [Pricing](https://www.megapayusa.com/pricing) [Contact](https://www.megapayusa.com/contact) Explore Platform [Payroll](https://www.megapayusa.com/payroll) [Timekeeping](https://www.megapayusa.com/timekeeping) [Human Resources](https://www.megapayusa.com/hr) [Premium HR Tools](https://www.megapayusa.com/hr360) Resources HR 360 [Video Library](https://www.megapayusa.com/videos) [HR Tools](https://megapayusa.portal.zywave.com/Landing) [Labor Law Posters](https://www.megapayusa.com/blog/labor-law-posters-for-every-state) Contact us [Call us! 855 634 2729](tel:8556342729) [hello@megapayusa.com](mailto:hello@megapayusa.com) [33 Downtown Dr | Ste #420 Monsey, NY 10952](https://maps.app.goo.gl/wSnPfKMZSE52vtBD8) Follow us Copyright Megapay Inc. All Rights Reserved. Website content provided is for informational purposes only and is not legal or professional advice. Each situation is unique; please consult a qualified professional for guidance specific to your case. We are here to answer your questions and help you with any of your payroll processing, time-keeping, and HR compliance needs. ![](https://www.megapayusa.com/hubfs/raw_assets/public/Megapay/images/pop-btn-icon-1.svg)Payroll ![](https://www.megapayusa.com/hubfs/raw_assets/public/Megapay/images/pop-btn-icon-2.svg)HR ![](https://www.megapayusa.com/hubfs/raw_assets/public/Megapay/images/pop-btn-icon-3.svg)Timekeeping ![](https://www.megapayusa.com/hubfs/raw_assets/public/Megapay/images/pop-btn-icon-4.svg)Benefits ![](https://www.megapayusa.com/hubfs/raw_assets/public/Megapay/images/pop-btn-icon-5.svg)Onboarding Download our Chrome Extension! Make your Megapay online experience more simple and seamless than ever with our free Chrome extension. [Download here](https://chromewebstore.google.com/detail/megapay-usa/ggbbnmhpldgcccpchkjcmpcbjalnhegg?authuser=0&hl=en&pli=1) ```json { "@context" : "https://schema.org", "@type" : "BlogPosting", "author" : { "@type" : "Person", "name" : "Megapay", "url" : "https://www.megapayusa.com/blog/author/megapay" }, "dateModified" : "2023-11-16T20:29:37.509Z", "datePublished" : "2023-07-21T21:23:35.000Z", "headline" : "Are You Breaking Job Listing Laws?", "image" : [ "https://www.megapayusa.com/hubfs/Canva%20images/Canva%20Design%20DAFpTYkL53E.png" ], "mainEntityOfPage" : { "@id" : "https://www.megapayusa.com/blog/job-listing-laws", "@type" : "WebPage" }, "publisher" : { "@type" : "Organization", "logo" : { "@type" : "ImageObject", "url" : "https://www.megapayusa.com/hubfs/Logo%20Full%20Color@8x-1.png" }, "name" : "MegaPay USA" } } ```