--- title: New York Workers’ Compensation Forms Employers Need After an Injury description: Essential forms and steps employers need after a workplace injury, including reporting, employee claims, and maintaining accurate records. image: https://www.megapayusa.com/hubfs/Canva%20images/Canva%20Design%20DAHWuC5lvlc.png --- [![Megapay](https://www.megapayusa.com/hubfs/raw_assets/public/Megapay/images/logo-1.svg) ![Megapay](https://www.megapayusa.com/hubfs/raw_assets/public/Megapay/images/logo-white.svg)](https://www.megapayusa.com/) [How We’re Different](https://www.megapayusa.com/how-we-are-different) Payroll + More ## Feature-rich software. Stress-free services. 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[\< Return to the blog](https://www.megapayusa.com/blog/all) ![](https://www.megapayusa.com/hubfs/Canva%20images/Canva%20Design%20DAHWuC5lvlc.png) [Law](https://www.megapayusa.com/blog/tag/law) [HR](https://www.megapayusa.com/blog/tag/hr) [State](https://www.megapayusa.com/blog/tag/state) # New York Workers’ Compensation Forms Employers Need After an Injury In our last blog, we covered [what to do immediately after an employee gets hurt at work](https://www.megapayusa.com/blog/employee-injured-at-work-heres-what-you-need-to-do). Once your employee is cared for and the incident is documented, you may have forms to complete. The names do not exactly make it obvious which form you need, who fills it out, or where it goes. So let’s break them down. --- ### **Build A Workplace Injury Folder Now** Do not wait until someone gets hurt to search for your policy number or insurance carrier’s phone number. Keep a folder with: - Your workers’ compensation policy number - Your carrier’s claim reporting information - Your company’s incident report - A blank [Form C-2F](https://www.wcb.ny.gov/content/main/forms/c2F.pdf) - The [Claimant Quick Start Guide](https://www.wcb.ny.gov/content/main/TheBoard/ClaimantInformationPacket.pdf) - The name of the person who handles HR, payroll, and workers’ comp questions Even if your carrier handles the filing, you still need to know what information they will ask for. ### **Form C-2F: Your Injury Report** It’s easy to forget details and unfortunately, witnesses could remember things differently. Document the incident while everything is still fresh. Your incident report should include: - Who was injured and when/where it happened - What your employee was doing and how they were hurt - What part of the body was injured - Any first aid or medical care provided - Witnesses, equipment, vehicles, or conditions involved Ask your employee what happened, but speak to witnesses separately. Take photos and check security cameras! Save the footage so it doesn't get overridden. Focus on collecting the facts. It’s not the time to worry if your claim will be approved or who was at fault. ### **Claimant Quick Start Guide: Give to Employee** Use it to explain what the employee should do next. Give the employee the [Claimant Quick Start Guide](https://www.wcb.ny.gov/content/main/TheBoard/ClaimantInformationPacket.pdf) as soon as possible after you learn about the injury or work-related illness. It explains how to file a claim, find medical care, and request benefits. You do not file this guide with the Board. You simply give it to the employee. ### **Form C-240: Reporting Employee Wage History** **Use this to show what the employee earned before the injury.** The Workers’ Compensation Board may request [Form C-240](https://www.wcb.ny.gov/content/main/forms/c240.pdf) to help calculate lost-wage benefits. It asks for the employee’s gross earnings during the previous 52 weeks, including overtime and other compensation, such as tips or housing, if and when applicable. If the Board requests it, you must submit it within 10 days. This is where accurate payroll and timekeeping records really matter!   ### **Form C-11: When Employee's Work Status Changes** **Use it to report a change in the employee’s work or pay.** File [Form C-11](https://www.wcb.ny.gov/content/main/forms/c11.pdf) when the employee: - Returns to work or stops working again - Returns with restrictions or reduced hours - Has a change in hours or wages Submit it as soon as the change happens and send a copy to your carrier. ### **Two Employee Forms to Recognize** Your employee completes these forms! ### **Form C-3: Employee Claim** **Use it to formally file the employee’s claim with the Workers’ Compensation Board.** The employee should file [Form C-3](https://www.wcb.ny.gov/content/main/forms/c3.pdf) as soon as possible. The deadline is generally within two years of the accident, or within two years after the employee knew or should have known that an illness was work-related. Your C-2F does not replace the employee’s C-3. ### **Form C-3.3: Limited Release of Health Information** **Use it when the employee previously received treatment for an injury to the same body part or a similar illness.** Your employee completes [Form C-3.3](https://www.wcb.ny.gov/content/main/forms/c3_3.pdf) when this applies. It allows relevant medical records to be reviewed. It is not permission to review the employee’s entire medical history. ### **What About OSHA Forms?** Workers’ compensation and OSHA recordkeeping are separate. Reporting an injury to your carrier does not automatically update your OSHA records. If OSHA recordkeeping rules apply to your business, you may also need: - **OSHA Form 301:** Details about one recordable injury or illness - **OSHA Form 300:** Your running log of recordable cases - **OSHA Form 300A:** Your annual summary, which covered employers post from February 1 through April 30 [Download all three OSHA forms here.](https://www.osha.gov/recordkeeping/forms) Not every business is required to keep these forms. However, all employers must follow OSHA’s separate reporting rules for work-related fatalities and certain severe injuries. ## FAQs About Workplace Injuries ### **🔹 Do I need to complete every form in this guide?** No. The C-2F is the employer’s starting point. The C-240 and C-11 come later if wage information is requested or the employee’s work status changes. ### **🔹 What if the injury seems minor?** Document it anyway. Some symptoms appear later, and New York employers must keep a record of workplace injuries and illnesses. Contact your carrier if you are unsure whether the injury must be reported. ### **🔹 Is our internal incident report enough?** Usually not. Your incident report is useful for your own records, but it does not replace the C-2F, an electronic First Report of Injury, the employee’s C-3, or any OSHA forms your business is required to maintain. ### **🔹 Do I complete Form C-3 for the employee?** No. You can give the employee the official guide and direct them to the form, but the employee should provide the answers and signature. ### **Save This Before You Need It!** You do not need to memorize every form number. You just need to know where the forms are, who handles them, and which records you may have to provide. Accurate records can make this entire process easier. MegaPay keeps payroll, timekeeping, and employee information organized so important details are easier to find when they are needed. Have questions about your payroll or HR process? [Contact MegaPay](https://www.megapayusa.com/contact). --- *This article is intended for informational purposes only and should not be considered tax, medical, or legal advice. Requirements vary by state and situation.* Related articles [Browse all articles](https://www.megapayusa.com/blog/all) [Federal](https://www.megapayusa.com/blog/tag/federal) [Payroll & Tax](https://www.megapayusa.com/blog/tag/payroll-tax) [HR](https://www.megapayusa.com/blog/tag/hr) ### Can I Hire an Employee Without a Social Security Number? Simply put, no. A person needs a Social... [Read more](https://www.megapayusa.com/blog/hire-employee-without-social-security-number) [Federal](https://www.megapayusa.com/blog/tag/federal) [Payroll & Tax](https://www.megapayusa.com/blog/tag/payroll-tax) [State](https://www.megapayusa.com/blog/tag/state) ### Get Tax Credits for Helping Employees With Childcare We recently recorded a conversation... 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